Watch enquiries and proposed portfolio-asset reviews

What does the portfolio track cover?

An operational review may identify assets that no longer serve a portfolio company, such as a corporate aircraft, office art or vehicles. Define the owner, evidence, price questions and disclosure limits before appointing providers. Ask whether any non-watch role can be accepted; these examples do not describe current assignments or completed sales.

• Valuation evidence. Specify the relevant completed-sale comparisons and limits needed to assess an asking range.
• Documentation preparation. Agree who will review maintenance records, provenance, title and authority to sell before outreach.
• Controlled outreach. Specify buyer checks and disclosure permissions before presentation; a plan does not establish qualified buyers.
• Completion file. The sale process, relevant comparables, approvals, and counterparty checks are recorded.

What does the personal track cover?

Partners and senior operators can use the collector-watch services under separate instructions. Any other personal acquisition or sale requires confirmed acceptance and scope. Personal transaction details remain separate from fund reporting unless the individual asks us to share them.

Discuss a review of partners' holdings →

What should a standing agreement define?

• Which checks on the parties are needed at the start and again for each assignment
• A non-disclosure agreement (NDA) and engagement terms that reduce repeated setup work
• Agreed record access, retention and reporting responsibilities
• Fees and any other payments agreed up front and disclosed in writing

Which private equity situations fit this service?

A fund, operating partner or portfolio finance team may need outside expertise. Acceptance depends on the asset and agreed scope. Examples include a corporate aircraft flagged in a cost review, an asset left after a business division is sold (a carve-out), or a collection to separate before a deal closes. A partner may also seek personal purchase advice after a liquidity event, such as selling an investment.

An incomplete asset file may need preparation before any sale is considered. Confirm who can review the records, ownership and specialist inspection needs, then address material gaps before outreach. A published process does not confirm acceptance by the office, a buyer, a sale date or a price.

What must the fund provide before market outreach?

A proposed enquiry needs a named decision-maker, proof that the seller controls the asset, and a clear approval path. The evidence depends on the category. An aircraft file can include ownership and registration records, maintenance status, damage history, equipment details, and the operating context. Art, watches, bags, and cars require their own ownership, provenance, service, condition, and authenticity records.

If documents are missing, identify the gap and appoint the right specialist before relying on the file. The fund, portfolio company and their advisers decide how to resolve it. Passion Asset Advisory does not replace lawyers, tax advisers, auditors, technical inspectors or regulated financial advisers. We must expressly accept any coordination role. Each specialist keeps the agreed responsibilities.

How are scope and fees agreed?

Each accepted mandate starts with a written scope. It names the client, asset, approvals, report recipients and conflicts. It also sets the fee and when it is due. A company asset sale, personal purchase and referral agreement may need different terms. We confirm those terms before work starts.

Describe the asset type, owner, timing, missing records and authorised decision-maker. Do not send sensitive files with an initial introduction. First confirm whether we can accept the enquiry and how the NDA will apply. Then agree any proposed mandate.